Careers at Portneuf District Library

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Administrative Assistant
Applications Open Until: 1/17/2023, or until filled
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Description:
The administrative assistant will assist the library director with the financial management of the library through bookkeeping support, vendor management, and records retention.

• Pay rate: $19.00 - $26.78  hourly
• Status: Part-Time, non-exempt
• Hours: 19.5 hours per week
• Benefits: Paid holidays
• Supervisory responsibilities: None
• Reports to: Library Director

Required Qualifications: 

• 1+ years bookkeeping experience or equivalent education
• Technical proficiency with computers and the ability to learn new computer programs
• Familiarity with Quickbooks
• Ability to multitask and work through frequent interruptions
• Ability to recognize and set priorities, and to use initiative and independent judgment in a variety of situations.
• Knowledge of principles and processes for providing customer services. This includes identifying customer needs, meeting standards for service and customer satisfaction.
• Maintain an orderly working environment.
• Employee must be able to pass a background check

Preferred Qualifications: 

• 1+ years public library experience
• 1+ years experience in public entity or non-profit bookkeeping
• Bachelor’s Degree
• Knowledge and experience with Google Suite

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Duties:

• Bookkeeping responsibilities including:

1. Maintains library financial software and records
2. Daily/monthly transaction balancing
3. Cash handling
4. Accounts payable/accounts receivable
5. Account reconciliation
6. Payroll processing support
7. Preparation of financial reports

• Assists with county and state records filing
• Records retention and organization of library documentation
• Liasoning with auditor for annual audit
• Vendor management 
• Assists in front-line customer service as needed
• Supply ordering
• Special projects as assigned

Technical Services Clerk
Applications Open Until: 1/17/2023, or until filled
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Description:
The technical services clerk will assist in the processing and maintenance of library materials and provide front-line customer service to a wide variety of patrons.
Pay rate: $12.60 - $17.93 hourly​
Status: Part-Time, non-exempt
Hours: 19.5 hours per week
Benefits: Paid holidays
Supervisory responsibilities: None
Reports to: Assistant Director

Required Qualifications: 

• Technical proficiency with computers and the ability to learn new computer programs
• Ability to troubleshoot computer programs and basic understanding of database management
• Ability to multitask and work through frequent interruptions
• Ability to recognize and set priorities, and to use initiative and independent judgment in a variety of situations.
• Knowledge of principles and processes for providing customer services. This includes identifying customer needs, meeting standards for service and customer satisfaction.
• Maintain an orderly working environment.
• Must be able to pass a background check

Preferred Qualifications: 

• 1+ years public library experience
• Working knowledge of the library’s current ILS: Koha
• Knowledge of standard library technical services and duties
• Knowledge and experience with Google Suite

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Duties:

• Item Processing
• Item maintenance including some mending
• Kit maintenance
• Basic cataloging and item record maintenance
• Organizing, alphabetizing, and putting away library books
• Creating book features and displays to highlight the library's collections 
• Provides reader's advisory services for children, teens, and parents
• Circulating library materials, manages patron requests, and provides information regarding the availability and use of library materials, equipment, and services
• Issues/renews/creates library cards and files card applications
• Monitoring activity and noise levels in public areas
• Keeping public areas tidy
• ​Monitoring the automated computing system 
• Assisting patrons with using library resources
• Assisting patrons with computer problems as appropriate
• Collecting money for patron fines/fees
• Emptying the book drop throughout the work day
• Answering the phone and takes messages as necessary
• Completing opening and closing procedures as appropriate
• ​Developing and managing one or more non-fiction sections
• May require working evenings and Saturdays.
• Special projects as required

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EEO Statement: It is the policy of the Portneuf District Library to provide equal opportunity to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age,
​disability, or military status. The library will make reasonable accommodation for known religious beliefs as well as for known disabilities as defined in the Americans with Disabilities Act.